Job Description
Join our dynamic team in Long Beach as a full-time Administrative Assistant and become the backbone of our thriving office environment. We're seeking a highly organized professional to provide comprehensive administrative support to our executive team and departments. This role offers growth opportunities in a collaborative setting where your expertise will directly contribute to our operational excellence.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office supplies inventory and procurement processes
- Support onboarding processes for new team members
- Assist with budget tracking and expense report preparation
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to prioritize tasks and meet deadlines
- Associate degree or equivalent professional certification preferred
- Experience with office management software (e.g., Salesforce, Asana)