Job Description
Join Chicago's dynamic municipal team as an Administrative Assistant and become the backbone of our office operations. We're seeking a detail-oriented professional to support departmental leadership with exceptional organizational skills and a commitment to public service. Enjoy competitive benefits, professional development opportunities, and the chance to contribute directly to our city's mission.
Responsibilities
- Manage calendars, coordinate meetings, and arrange complex travel logistics for departmental leadership
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement processes, and vendor relationships
- Serve as primary contact for internal/external stakeholders via phone, email, and in-person interactions
- Maintain digital filing systems and ensure compliance with record-keeping protocols
- Support budget tracking and expense reconciliation processes
- Coordinate special projects and events requiring cross-departmental collaboration
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage competing priorities in fast-paced environments
- Experience handling confidential information with discretion and integrity
- Strong attention to detail and organizational skills with zero-error tolerance