Job Description
Join our award-winning team as the first point of contact at Innovate Solutions Inc.! We're seeking a polished Executive Receptionist to create memorable experiences for clients and visitors while supporting our executive team. This hybrid role offers competitive benefits, growth opportunities, and a collaborative environment in Austin's vibrant tech hub. If you thrive in fast-paced settings and excel at multitasking, apply today to become the face of our organization!
Responsibilities
- Manage professional front desk operations including greeting visitors, managing mail/deliveries, and maintaining reception area
- Coordinate complex executive calendars, meetings, and travel arrangements using Microsoft Outlook
- Handle multi-line phone system with 15+ extensions, screening calls and routing to appropriate personnel
- Process office supply orders, vendor invoices, and expense reports with precision
- Assist with onboarding new hires including badge creation, desk setup, and IT coordination
- Support departmental projects including data entry, document formatting, and presentation preparation
Qualifications
- 3+ years of executive receptionist or high-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask in fast-paced environments with competing priorities
- Discretion handling confidential information and executive correspondence
- Professional appearance and demeanor with strong customer service orientation
- Associate's degree or equivalent professional certification preferred