Job Description
Join our innovative team at Apex Solutions Group as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our dynamic operations in the heart of New York City. Enjoy competitive compensation, comprehensive benefits, and the freedom to balance work and life with our adaptable hours. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to grow with a forward-thinking company.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle confidential correspondence, reports, and documentation with precision
- Oversee office inventory management and vendor relationships
- Support team coordination through effective communication channels
- Assist in onboarding processes and new employee orientation
- Maintain digital filing systems and ensure data integrity
- Prepare expense reports and financial documentation
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in office administration or executive support roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Experience with scheduling software (e.g., Calendly, Doodle)
- Discretion when handling confidential information