Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a highly organized professional to support our fast-paced office operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment. If you excel at multitasking and thrive in a customer-facing role, apply today to become a vital part of our success!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Process expense reports, invoices, and financial documentation with precision
- Handle incoming communications (calls, emails, mail) with professionalism
- Prepare and distribute correspondence, reports, and presentation materials
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support HR functions including onboarding and records management
- Assist with special projects and event planning as needed
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a deadline-driven environment
- Associate degree or equivalent professional certification preferred
- Experience with office management software (e.g., Salesforce, Asana)