Job Description
Join Minneapolis City Solutions as a flexible Administrative Assistant and become the backbone of our dynamic team! We're seeking a detail-oriented professional to support our municipal operations with exceptional organizational skills. Enjoy a hybrid schedule blending in-office collaboration with remote work flexibility, making this role perfect for work-life balance. You'll manage critical documentation, coordinate cross-departmental projects, and ensure seamless office operations while contributing to initiatives that directly impact Minneapolis residents.
Responsibilities
- Coordinate calendars, meetings, and travel logistics for department heads
- Manage digital filing systems and maintain confidential records with HIPAA compliance
- Process invoices, expense reports, and purchase orders within city protocols
- Support community outreach programs and public-facing administrative tasks
- Assist with onboarding processes and new hire orientation materials
- Prepare agendas, minutes, and presentation materials for board meetings
- Collaborate with IT department on office equipment maintenance and software updates
Qualifications
- Associate's degree or 3+ years of administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Experience with municipal/government administrative procedures preferred
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with minimal supervision
- Knowledge of Minneapolis city regulations and resources a plus
- Valid Minnesota driver's license may be required for occasional off-site duties
- Ability to work 20-30 hours weekly with flexible scheduling (core hours 10am-3pm)