Job Description
Join our award-winning team at Coastal Business Solutions as we expand our Virginia Beach operations! We're seeking a dynamic Administrative Assistant to provide critical support to our executive team. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills will shine. If you thrive in fast-paced settings and excel at keeping operations running smoothly, apply today to launch your career with us!
Responsibilities
- Manage executive calendars, coordinate complex scheduling across departments
- Prepare and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationship management
- Process expense reports, invoices, and maintain financial documentation
- Coordinate travel arrangements and logistics for executive team members
- Serve as primary point of contact for internal/external communications
- Support onboarding processes and new employee orientation
- Implement and improve office administrative systems
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to manage confidential information with discretion
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- Ability to multitask effectively in deadline-driven environments