Job Description
Join our dynamic team at Boston Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to ensure seamless office functionality while supporting our executive team. This immediate full-time role offers an opportunity to grow your career in a supportive environment with competitive benefits and a prime downtown Boston location. If you thrive in detail-oriented settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor management
- Support departmental projects by conducting research, compiling data, and preparing meeting materials
- Act as primary point of contact for internal and external stakeholders with discretion and poise
- Maintain accurate filing systems and digital records in compliance with company policies
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of progressive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with strong attention to detail
- Proven ability to manage competing priorities and meet deadlines in high-pressure environments
- Discretion in handling confidential information and sensitive matters
- Experience with office management software and digital document systems
- Professional demeanor with strong interpersonal skills and collaborative mindset