Job Description
Join our dynamic team at Tampa Bay Innovations as an Administrative Assistant and become the backbone of our thriving office environment. We're seeking a highly organized professional to provide comprehensive support across daily operations, ensuring seamless workflow and exceptional office management. This role offers an exciting opportunity to grow your administrative career in a collaborative, forward-thinking setting with competitive benefits and a supportive culture.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for executive staff
- Handle incoming communications via phone, email, and in-person interactions with professionalism
- Prepare and edit confidential documents, reports, and correspondence using Microsoft Office Suite
- Oversee office supply inventory, equipment maintenance, and vendor relationship management
- Support onboarding processes by preparing new hire materials and orientation schedules
- Coordinate departmental events and meetings, including catering and logistics
- Maintain accurate filing systems and digital databases for efficient information retrieval
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a professional office setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with polished professionalism
- Proven experience managing confidential information with discretion
- Detail-oriented approach with high accuracy in data entry and document management