Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Virginia Beach. This urgent, immediate-hiring position offers the opportunity to support executive operations with precision and professionalism. If you excel in multitasking, possess exceptional communication skills, and thrive in fast-paced environments, we encourage you to apply today and become an integral part of our growing organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential documents, reports, and correspondence
- Handle incoming communications, including phone calls and emails, with professionalism
- Organize and maintain digital filing systems ensuring data accuracy and accessibility
- Assist in budget tracking, expense reports, and vendor invoice processing
- Coordinate office operations, including supply management and facility maintenance
- Support event planning and meeting logistics for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and manage competing deadlines
- Discretion in handling confidential information
- Associate's degree or equivalent certification preferred