Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our thriving Oakland office. We're seeking a highly organized professional to provide comprehensive office support and ensure seamless daily operations. This role is perfect for a detail-oriented individual who thrives in fast-paced environments and values creating exceptional workplace experiences. Enjoy competitive benefits, professional development opportunities, and a collaborative culture in the heart of Downtown Oakland.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationships for supplies/services
- Process payroll, expense reports, and invoices with 100% accuracy
- Act as primary point of contact for internal/external communications
- Coordinate office events and maintain a welcoming reception area
Qualifications
- Associate's degree or equivalent certification in business administration
- Minimum 3 years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and organizational skills
- Proven ability to handle confidential information with discretion
- Experience with office management software (e.g., Asana, QuickBooks)
- Strong problem-solving abilities and adaptability to changing priorities