Job Description
Join our dynamic team at Boston Executive Solutions as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This immediate hire position offers competitive compensation, growth opportunities, and a collaborative work environment in the heart of Boston, PA.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital and physical filing systems
- Coordinate office logistics including supplies, equipment, and travel arrangements
- Assist with onboarding processes and new employee orientation
- Support departmental projects with data entry and documentation tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion handling confidential information
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)