Job Description
Join our dynamic team as a Administrative Assistant in sunny Tampa! We're seeking a highly organized professional with exceptional communication skills to support our executives and ensure seamless office operations. Enjoy flexible scheduling including hybrid work options and competitive benefits. If you thrive in fast-paced environments and excel at multitasking, this is your perfect opportunity to grow with an industry leader.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Coordinate office operations including inventory management, supply ordering, and vendor relations
- Support team projects through data entry, report generation, and meeting preparation
- Maintain confidential files and ensure compliance with company policies
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in professional environments
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to prioritize tasks and manage competing deadlines
- Discretion with confidential information and professional demeanor
- Experience with scheduling tools (e.g., Calendly, Microsoft Teams)