Job Description
Join our dynamic team at Boston Innovations Group as a full-time Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to provide comprehensive administrative support across our Boston office. This immediate opening offers competitive compensation, growth opportunities, and a collaborative work environment in the heart of downtown Boston. If you excel in multitasking, possess exceptional organizational skills, and thrive in a customer-focused setting, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person interactions
- Prepare and edit confidential documents, reports, and presentations
- Oversee office inventory, procurement, and vendor relationship management
- Process expense reports, invoices, and financial documentation
- Support onboarding processes and coordinate departmental projects
- Maintain digital and physical filing systems with strict confidentiality
Qualifications
- Associate's degree or equivalent experience in administration
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to work independently with minimal supervision