Job Description
Join our dynamic team at Boston Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to ensure seamless office functionality while supporting our executive team. This immediate full-time opportunity offers competitive compensation and a collaborative environment where your organizational skills will shine. If you thrive in a structured setting and excel at multitasking, this role is your chance to make a tangible impact on our Boston-based operations.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Answer and direct incoming calls with professionalism and accuracy
- Prepare, edit, and distribute confidential correspondence and documents
- Coordinate office logistics including supplies, equipment, and facilities
- Support onboarding processes for new hires and coordinate training sessions
- Assist with special projects requiring meticulous documentation and follow-through
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Discretion in handling sensitive information and confidential matters
- Ability to adapt quickly to changing priorities and deadlines