Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Baltimore, MD. This urgent, immediate-hiring opportunity offers competitive compensation and a chance to make a tangible impact in our community. You'll be the backbone of daily operations, ensuring seamless administrative support across multiple departments. Our collaborative environment values professionalism, initiative, and attention to detail. Enjoy comprehensive benefits including health insurance, retirement plans, and professional development opportunities. Apply now to become part of Baltimore's public service excellence!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Handle confidential information with discretion and maintain secure filing systems
- Process invoices, expense reports, and budget tracking with precision
- Act as primary point of contact for internal/external stakeholders
- Coordinate travel arrangements and logistics for department staff
- Support onboarding processes and maintain personnel records
- Assist with special projects and event coordination as needed
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage competing priorities in a fast-paced environment
- Experience with scheduling software and digital filing systems
- Knowledge of Baltimore city government operations preferred