Job Description
Join Capital Executive Solutions as a dynamic Administrative Assistant in Sacramento, CA! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule (8 AM - 5 PM core hours with adaptable start/end times) in a collaborative environment. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities within our thriving firm. If you excel at multitasking, possess strong communication skills, and thrive in fast-paced settings, apply now to become an integral part of our Sacramento operations.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare and edit confidential correspondence, reports, and presentation materials
- Coordinate office operations including supply management, vendor relations, and facility maintenance
- Serve as primary point of contact for internal/external stakeholders, ensuring prompt response to inquiries
- Process expense reports, invoices, and maintain accurate financial documentation
- Support HR functions including onboarding, records management, and benefits administration
- Implement organizational systems to enhance team productivity and workflow efficiency
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage confidential information with discretion
- Strong problem-solving skills and adaptability to changing priorities
- Experience with office management systems (e.g., Salesforce, Asana)
- Valid California driver's license required for occasional local errands