Job Description
Join our dynamic team at San Diego Community Services as an Administrative Assistant with a focus on data management excellence. This pivotal role supports our mission to enhance community services through efficient administrative operations. You'll be the backbone of our office, ensuring seamless data flow and operational precision while contributing to a collaborative, impact-driven environment. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in one of America's most vibrant cities.
Responsibilities
- Maintain and update critical databases with 99.9% accuracy for client records and service metrics
- Process 50+ daily transactions including invoices, purchase orders, and reimbursement requests
- Generate weekly/monthly reports using Excel and proprietary software for leadership review
- Coordinate calendars, meetings, and logistics for department heads across 3 locations
- Manage document control systems including digital filing and physical record retention
- Provide frontline support to 15+ internal staff via phone, email, and in-person inquiries
Qualifications
- Minimum 2 years administrative experience with data entry proficiency (10,000+ keystrokes/hour)
- Expertise in Microsoft Office Suite (Excel pivot tables, Word formatting, Outlook scheduling)
- Proven track record of maintaining confidential information with HIPAA/GDPR compliance awareness
- Associates degree in Business Administration or related field preferred
- Exceptional time management skills with ability to prioritize competing deadlines
- Experience with CRM systems (Salesforce) and database management tools
- Strong attention to detail with ability to identify and reconcile data discrepancies