Job Description
Join our dynamic team in Tampa as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to provide exceptional support to our executive team and office operations. This role offers hybrid work arrangements and daytime flexibility to accommodate your lifestyle while maintaining high productivity standards. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory management, procurement of supplies, and vendor relationships
- Coordinate meetings, conferences, and special events with attention to detail
- Handle confidential information with discretion and maintain secure filing systems
- Provide front-desk reception duties including greeting visitors and managing incoming communications
- Assist with budget tracking, expense reports, and basic bookkeeping tasks
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with calendar management and scheduling software
- Discretion in handling confidential information
- Flexibility to work during core business hours with schedule adjustments