Job Description
Join our dynamic team as a full-time Administrative Assistant in sunny Orlando, Florida! We're seeking a highly organized professional to support our executive team with seamless office operations. This immediate hiring opportunity offers competitive compensation and a collaborative environment where your administrative expertise will directly impact our company's success. If you thrive in fast-paced settings and excel at multitasking, this is your chance to grow with a leading business solutions provider.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple departments
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory management, procurement of supplies, and vendor relations
- Coordinate travel arrangements, expense reports, and logistical support for business operations
- Maintain digital and physical filing systems with meticulous attention to detail
- Support HR functions including onboarding coordination and record maintenance
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with discretion for confidential information
- Associates degree or equivalent certification in Business Administration preferred
- Experience managing executive calendars and complex scheduling systems
- Proven ability to work independently while collaborating effectively in team environments