Job Description
Are you an organized and proactive professional seeking a meaningful career in a dynamic environment? Horizon Executive Services is currently hiring a dedicated Administrative Assistant for our Long Beach, CA location.
We are looking for a self-motivated individual who thrives in a fast-paced office setting and is ready to support our executive team with precision and professionalism. If you have a strong background in office operations and a passion for efficiency, we want to hear from you.
Responsibilities
- Manage and distribute incoming communications, including emails, mail, and phone inquiries, with a high degree of professionalism.
- Schedule and coordinate internal and external meetings, including calendar management, booking venues, and preparing agendas.
- Prepare, edit, and format internal documents, reports, and presentations using Microsoft Office Suite.
- Assist with data entry, maintain accurate digital and physical records, and perform general office filing.
- Order and manage office supplies and inventory, ensuring the workspace is fully equipped.
- Collaborate with team members on special projects and provide general office support as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with excellent grammar and spelling.
- Exceptional organizational skills and the ability to prioritize tasks in a multi-tasking environment.
- Professional demeanor with a proactive problem-solving attitude.