Job Description
Join our dynamic team in Boston as an Administrative Assistant and become the backbone of our daily operations! We're urgently seeking a detail-oriented professional to support our executives and ensure seamless office functionality. This is a high-impact role offering competitive compensation, comprehensive benefits, and growth opportunities in a thriving business district.
As a key member of our office support team, you'll manage calendars, coordinate communications, and maintain efficient workflows while supporting cross-departmental initiatives. If you're a proactive problem-solver with exceptional organizational skills, we encourage you to apply immediately – this position is open for immediate start!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Oversee office supplies inventory and vendor relationships for procurement
- Coordinate meetings, including preparation of materials and minute-taking
- Support HR functions including onboarding, benefits administration, and record maintenance
- Manage confidential information with discretion and maintain data security protocols
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in a fast-paced environment
- Strong attention to detail with a focus on accuracy and confidentiality
- Experience with calendar management and scheduling software
- Ability to adapt quickly to changing priorities and deadlines