Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our Indianapolis operations. We're seeking a proactive professional to deliver seamless administrative support across multiple departments. This full-time role offers growth opportunities within a collaborative environment where your organizational skills directly impact our success. If you thrive in fast-paced settings and value precision, we invite you to apply today.
Responsibilities
- Coordinate executive calendars, meetings, and travel arrangements with meticulous attention to detail
- Manage incoming communications professionally, including phone calls, emails, and correspondence
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, supply procurement, and equipment maintenance
- Assist with new employee onboarding and administrative onboarding processes
- Support departmental projects by conducting research and compiling data
- Act as primary point of contact for internal and external stakeholders
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello)
- Proven discretion handling sensitive information
- Ability to work independently and adapt to changing priorities