Job Description
Join our dynamic team at Oakland Administrative Solutions as a full-time Administrative Assistant and become the backbone of our thriving office operations. We're seeking a highly organized professional to ensure seamless day-to-day workflows while supporting our executive team and department heads. This role offers growth opportunities in a collaborative environment with competitive benefits and a supportive culture. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory and coordinate vendor relationships for procurement needs
- Process expense reports, invoices, and financial documentation with precision
- Support onboarding processes for new hires and maintain employee records
- Coordinate travel arrangements and accommodations for staff and executives
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of progressive administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven experience managing confidential information with discretion
- Ability to prioritize tasks and adapt quickly to changing priorities