Job Description
Join our dynamic team at Coastal Business Solutions Inc. as an Administrative Assistant and become the backbone of our operations! We're urgently seeking a highly organized professional to support our Virginia Beach office with flexible scheduling options. This is a fantastic opportunity to showcase your multitasking skills in a fast-paced environment while enjoying a work-life balance that suits your needs. If you're ready to make an immediate impact and grow your administrative career, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and reports
- Organize and maintain digital and physical filing systems
- Assist with travel arrangements and expense report processing
- Coordinate office logistics including supplies and equipment maintenance
- Support departmental projects with research and data compilation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Ability to prioritize tasks in a fast-paced environment
- Flexibility to adapt to changing priorities and deadlines