Job Description
Join our dynamic team at Boston Innovations Group as a full-time Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to provide comprehensive administrative support to executive leadership and cross-functional teams. This immediate opening offers competitive compensation, growth opportunities, and a collaborative work environment in Boston's vibrant Financial District. If you excel at multitasking and thrive in a professional setting, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel logistics
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office operations, including supply inventory, equipment maintenance, and vendor coordination
- Serve as primary point of contact for internal and external stakeholders, providing exceptional customer service
- Process expense reports, invoices, and purchase orders with meticulous attention to detail
- Support HR functions including onboarding, scheduling interviews, and maintaining personnel files
- Implement and optimize office procedures to enhance operational efficiency
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- Minimum 3 years of progressive administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven ability to maintain confidentiality and handle sensitive information
- Strong written and verbal communication skills with polished professional demeanor
- Experience with office management systems and HRIS platforms