Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to provide essential support to our fast-paced office environment. This immediate opening offers a competitive salary, comprehensive benefits package, and opportunities for career growth within a forward-thinking organization.
As a key member of our operations team, you'll ensure seamless daily operations while supporting executives across multiple departments. If you excel at multitasking, possess exceptional communication skills, and thrive in collaborative settings, we encourage you to apply today and become part of Portland's premier business solutions provider.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Assist with onboarding processes and new employee orientation
- Support budget tracking and expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Discretion when handling confidential information
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Asana, Trello)