Job Description
Join our dynamic team in Jacksonville as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office functionality. This immediate full-time role offers competitive compensation and growth opportunities in a fast-paced corporate environment. If you thrive in detail-oriented settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory, procurement, and equipment maintenance
- Process invoices, expense reports, and financial documentation
- Act as primary point of contact for internal and external stakeholders
- Maintain confidential files and ensure data security compliance
- Coordinate office events and manage visitor protocols
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under tight deadlines
- Strong attention to detail with organizational aptitude
- Professional demeanor with customer service excellence
- Ability to maintain confidentiality and exercise discretion