Job Description
Join our dynamic team at Pinnacle Solutions Group as an Administrative Assistant in the heart of Seattle's bustling business district. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This immediate full-time opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment where your expertise will be valued. If you thrive in fast-paced settings and excel at multitasking, apply today to become the backbone of our organization.
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and handle travel logistics
- Prepare and distribute confidential correspondence, reports, and presentations
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Process expense reports, invoices, and financial documentation with precision
- Act as primary point of contact for internal/external stakeholders and phone inquiries
- Coordinate cross-departmental projects and maintain digital filing systems
- Support onboarding processes and assist with HR documentation
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years of administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities in deadline-driven settings
- Professional written/verbal communication skills
- Experience with CRM systems and office management software
- Ability to maintain strict confidentiality and exercise discretion