Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in the heart of Virginia Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This full-time position offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Handle confidential information with discretion and maintain accurate filing systems
- Coordinate meetings, including agenda preparation, minute-taking, and follow-up actions
- Provide exceptional customer service as the first point of contact for clients and visitors
- Assist with onboarding new employees and maintaining HR documentation
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines effectively
- Experience with office management software (e.g., SAP, Oracle)
- Professional demeanor with excellent interpersonal skills