Job Description
Join our dynamic team at Oakland Business Solutions as a pivotal Administrative Assistant! We're seeking a highly organized professional to support our growing office operations in the heart of Oakland. This role is perfect for a detail-oriented individual who thrives in fast-paced environments and values collaboration. You'll be the backbone of our office, ensuring seamless daily operations while contributing to a positive workplace culture. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including emails, calls, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain filing systems (digital and physical)
- Assist with onboarding processes and new employee orientation
- Coordinate office events and meetings, including catering and logistics
- Procure office supplies and manage vendor relationships
- Support department heads with ad-hoc administrative projects
Qualifications
- Associate's degree or equivalent experience (Bachelor's preferred)
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Ability to multitask and prioritize in a deadline-driven environment
- Discretion and confidentiality handling sensitive information