Job Description
Join our dynamic team as a full-time Administrative Assistant in Oakland, CA. We offer a flexible schedule, competitive benefits, and a supportive work environment. As a key team member, you'll ensure seamless office operations while supporting our mission-driven culture. If you're a detail-oriented professional with excellent communication skills, we encourage you to apply.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional documents and reports
- Maintain digital filing systems and ensure data accuracy
- Coordinate office logistics including supplies, equipment, and travel arrangements
- Support cross-departmental projects with timely administrative assistance
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Minimum 2 years of administrative support experience
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Experience with scheduling software (e.g., Calendly, Doodle)
- Flexibility to adapt to changing priorities and schedules