Job Description
Join our dynamic Oakland team as an Administrative Assistant with immediate availability and flexible scheduling! We're seeking a detail-oriented professional to support our city-based operations with precision and enthusiasm. Enjoy hybrid work options, competitive compensation, and the opportunity to make an immediate impact in a thriving California community. Perfect for candidates seeking work-life balance without compromising career growth.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital filing systems with strict confidentiality protocols
- Prepare and distribute reports, presentations, and administrative documents
- Coordinate travel arrangements and expense reporting for team members
- Support onboarding processes for new administrative staff
- Collaborate with cross-functional teams to ensure operational efficiency
Qualifications
- Minimum 2 years administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively under tight deadlines
- Experience with scheduling software (e.g., Calendly, Doodle)
- High school diploma or equivalent; Associate's degree preferred