Job Description
Join our dynamic team as a Local Administrative Assistant at City Innovations Group, where we're transforming urban communities through sustainable development. This full-time office support role offers a competitive salary, comprehensive benefits, and growth opportunities in San Jose's thriving tech hub. You'll be the backbone of our operations, ensuring seamless administrative functions while contributing to meaningful community initiatives. Enjoy a modern downtown workspace, flexible scheduling options, and a culture that values work-life balance.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex domestic/international travel
- Process confidential documents, handle sensitive information with discretion, and maintain digital filing systems
- Oversee office procurement, inventory management, and vendor relationship coordination
- Prepare detailed financial reports, expense reimbursements, and budget tracking documentation
- Serve as primary point of contact for internal/external stakeholders, resolving inquiries professionally
- Coordinate cross-departmental projects and implement process improvements
- Train and mentor new administrative staff on office protocols and systems
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years experience in administrative support with proficiency in Microsoft Office Suite
- Advanced knowledge of scheduling tools (Outlook, Calendly) and document management systems
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with professional demeanor
- Experience handling confidential information and managing executive-level tasks
- Proficiency in office equipment (copiers, scanners, phone systems)