Job Description
Join our dynamic Indianapolis team as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office functionality. This is an immediate full-time opportunity with competitive benefits and growth potential.
Responsibilities
- Manage calendars, coordinate meetings, and arrange domestic/international travel
- Handle incoming communications via phone, email, and video conferences
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office supply inventory and vendor relationships
- Assist with onboarding new employees and coordinate training sessions
- Maintain digital filing systems with strict attention to data security protocols
- Support department heads with project coordination and deadline tracking
Qualifications
- Associate's degree or 3+ years administrative experience required
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Proven experience with calendar management and travel coordination
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Detail-oriented with proactive problem-solving approach