Job Description
Join our dynamic team in the heart of New Orleans as a full-time Administrative Assistant. We're seeking a highly organized professional to support our executives and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and immediate opportunities for career growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentations
- Coordinate travel arrangements and expense reports for department staff
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in onboarding new employees and managing office supplies inventory
- Support cross-departmental projects with data entry and documentation tasks
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in administrative support or executive assistance roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Discretion handling confidential information and sensitive matters
- Proven problem-solving skills in fast-paced environments
- Experience with calendar management and scheduling software