Job Description
Join our dynamic team at Oakland Community Services as a Local Administrative Assistant and become the backbone of our thriving office! We're seeking a highly organized professional to ensure seamless operations while supporting our mission to empower Oakland residents. This is your chance to thrive in a collaborative environment where your administrative expertise directly impacts community initiatives.
As the first point of contact for internal and external stakeholders, you'll orchestrate daily workflows with precision and professionalism. We offer competitive compensation, comprehensive benefits, and a workplace culture that values growth and innovation. If you're passionate about excellence and want to contribute to meaningful local projects, apply today!
Responsibilities
- Manage office calendars, coordinate meetings, and arrange logistics for 15+ staff members
- Process confidential documents, maintain digital filing systems, and ensure data accuracy
- Handle incoming communications (phone, email, mail) and triage inquiries appropriately
- Assist with procurement, expense reports, and budget tracking for departmental needs
- Coordinate community outreach events including scheduling venues and managing RSVPs
- Support onboarding processes by preparing new hire materials and orientation packets
- Perform data entry in CRM systems and generate monthly activity reports
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience handling confidential information with discretion
- Strong written/verbal communication skills and customer service mindset
- Ability to work independently with minimal supervision in fast-paced environments
- Knowledge of Oakland city administrative processes preferred