Job Description
We are urgently seeking a highly organized Office Assistant to join our dynamic team in Boston, MA. As the first point of contact, you'll ensure seamless office operations while supporting executives and staff across departments. This is an immediate opportunity for a proactive professional to make a significant impact in a fast-paced environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Oversee office supply inventory, procurement, and vendor relationships
- Prepare and distribute confidential documents, reports, and presentations
- Coordinate travel arrangements and expense reports for leadership team
- Maintain organized digital filing systems and physical document archives
- Support onboarding processes for new hires with HR collaboration
Qualifications
- Minimum 3 years of administrative support or office assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage multiple priorities under tight deadlines
- Discretion when handling sensitive information
- Associate's degree or relevant certification preferred