Job Description
Join our dynamic team at Apex Solutions Group as an Administrative Assistant and become the backbone of our operations. We're seeking a detail-oriented professional to support our executives with seamless administrative coordination. This immediate full-time role offers competitive compensation and growth opportunities in Oakland's thriving business district. If you excel in multitasking, communication, and maintaining organized workflows, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential documents, correspondence, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation accurately
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes by preparing new hire materials and orientation schedules
- Compose professional communications, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative or executive support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in fast-paced environments
- Professional demeanor and confidentiality with sensitive information
- Associate degree or equivalent professional certification required
- Experience with scheduling tools (Calendly, Outlook) preferred