Job Description
Join our dynamic team in Portland as a flexible-schedule Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to deliver exceptional administrative support in a hybrid work environment. Enjoy competitive compensation, comprehensive benefits, and a schedule that adapts to your lifestyle while making a tangible impact in our fast-paced tech-forward company.
Why You'll Love This Role:
• Hybrid work model with flexible core hours
• Collaborative culture focused on professional growth
• State-of-the-art downtown Portland office location
• Opportunity to develop cross-functional expertise
Responsibilities
- Executive calendar management and meeting coordination across multiple departments
- Financial processing including expense reports, vendor invoices, and budget tracking
- Office systems administration (CRM, HRIS, and document management platforms)
- Travel arrangements and logistics coordination for international teams
- Project support including data compilation, reporting, and presentation preparation
- Onboarding coordination for new hires including equipment setup and training materials
- Stakeholder communication management across internal and external channels
Qualifications
- Associate's degree in Business Administration or equivalent experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven experience with calendar management and complex scheduling
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Experience with HRIS or project management software (e.g., Workday, Asana)
- Flexibility to adapt to changing priorities and deadlines