Job Description
Join our dynamic team as a full-time Administrative Assistant in Oakland's thriving business district. We're seeking a highly organized professional to support our executive operations with precision and initiative. This immediate hire position offers competitive compensation, comprehensive benefits, and a collaborative work environment. Ideal candidates will thrive in fast-paced settings and demonstrate exceptional multitasking abilities.
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements across multiple departments
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Handle incoming communications via phone, email, and correspondence with professionalism
- Oversee office inventory management and vendor coordination for supplies/services
- Support travel arrangements and expense report processing for senior leadership
- Maintain digital filing systems with strict adherence to confidentiality protocols
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities in deadline-driven environments
- Professional demeanor with experience handling sensitive/confidential information
- Associate's degree or equivalent administrative certification required