Job Description
Join our dynamic team as a full-time Administrative Assistant at Pacific Business Solutions in Long Beach, CA. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers growth opportunities in a collaborative environment with competitive benefits.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and mail
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems and physical office records
- Coordinate office logistics including supplies, equipment maintenance, and vendor relations
- Support onboarding processes for new hires and assist with HR documentation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced setting
- Associate degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Valid California driver's license and reliable transportation