Job Description
Join our dynamic team in Chicago as a full-time Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our daily operations and ensure seamless office functionality. This hybrid role offers the perfect blend of in-office collaboration and remote work flexibility, allowing you to maintain work-life balance while excelling in a supportive environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in one of Chicago's most vibrant neighborhoods.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications, including emails, calls, and correspondence
- Maintain organized filing systems (digital and physical) for critical documents
- Process invoices, expense reports, and financial transactions accurately
- Coordinate office operations, including supply management and vendor relations
- Support event planning and logistics for company initiatives
- Assist with onboarding new hires and orientation materials
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of professional administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Ability to handle confidential information with discretion
- Flexibility to adapt to changing priorities and deadlines