Job Description
Join our dynamic team at Pacific Northwest Partners as a full-time Administrative Assistant and become the backbone of our thriving Seattle operations. We're seeking a highly organized professional to support our executive team with precision and efficiency. This is an immediate opportunity for candidates who thrive in fast-paced environments and excel at multitasking. Enjoy competitive compensation, comprehensive benefits, and a modern downtown workspace with stunning views of Puget Sound. Apply today to launch your administrative career with one of Seattle's most respected firms.
Responsibilities
- Manage executive calendars, coordinate complex scheduling across multiple departments, and prioritize conflicting appointments
- Prepare and edit confidential correspondence, reports, and presentations with meticulous attention to detail
- Act as primary point of contact for internal and external stakeholders, demonstrating exceptional communication skills
- Oversee office operations including supply inventory, vendor management, and facility maintenance
- Coordinate travel arrangements, expense reports, and meeting logistics for executive team
- Implement and maintain digital filing systems ensuring compliance with company protocols
Qualifications
- Associate's degree in Business Administration or equivalent experience (3+ years in administrative roles)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Proven experience managing executive calendars and coordinating complex schedules
- Exceptional written and verbal communication skills with polished professional demeanor
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong problem-solving skills and adaptability in fast-paced environments
- Experience with expense reporting systems and travel coordination preferred