Job Description
Join our dynamic team at Boston Professional Services as an Administrative Assistant and kickstart your career in a supportive, fast-paced environment. We're seeking motivated entry-level professionals to provide essential support to our executives and departments. This immediate opening offers comprehensive training, growth opportunities, and a collaborative workplace culture. If you're organized, detail-oriented, and eager to learn, apply today to become part of Boston's premier professional services firm.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and mail
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain filing systems and digital databases for accurate record-keeping
- Coordinate office operations including supply inventory and equipment maintenance
- Assist with onboarding new hires and orientation materials
- Support event planning and meeting logistics for departmental functions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor and customer service mindset
- Basic knowledge of office equipment (printers, scanners, copiers)
- Willingness to learn new technologies and procedures