Job Description
Join our dynamic team at Oakland City Hall as an Administrative Assistant and kickstart your career in public service! We're seeking motivated individuals with no prior experience to provide essential support to our departments. This is your opportunity to develop professional skills while serving the vibrant Oakland community. Enjoy competitive pay, comprehensive benefits, and a supportive work environment. Immediate positions available – apply today to start your journey in local government administration!
Responsibilities
- Manage departmental calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate filing systems (digital and physical) for department records
- Assist with data entry, report generation, and basic office accounting tasks
- Support event coordination and logistical arrangements for department activities
- Collaborate with team members to ensure smooth office operations
Qualifications
- High school diploma or equivalent (college degree preferred but not required)
- No prior experience necessary – training provided!
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Customer-service oriented with professional demeanor
- Valid California driver's license (may be required for errands)