Job Description
Join our dynamic team at Innovate Solutions Inc. as a Administrative Assistant in Portland, OR! We're seeking a highly organized professional to support our daily operations with a flexible schedule that promotes work-life balance. This hybrid role combines in-office collaboration with remote work options, offering the perfect blend of structure and autonomy. You'll be the backbone of our office, ensuring seamless communication and operational excellence while enjoying Portland's vibrant culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute documents, reports, and presentations
- Coordinate travel arrangements and expense reports for leadership team
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and serve as primary point of contact for new hires
- Collaborate across departments to ensure smooth project execution
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in fast-paced environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Discretion with confidential information and sensitive matters