Job Description
Join our dynamic team as a full-time Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule while working in a modern, collaborative environment with competitive compensation and growth opportunities. Perfect for candidates who thrive in fast-paced settings and value work-life balance.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and video conferencing
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office operations, including supply inventory and vendor management
- Support event planning and logistics for company functions
- Assist with onboarding new hires and orientation processes
- Perform ad-h administrative tasks as needed to ensure seamless operations
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of experience in administrative support or executive assistance
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven problem-solving and adaptability in changing environments
- Discretion with confidential information and sensitive matters
- Ability to work independently with minimal supervision