Job Description
Join our dynamic team at Oakland City Government as a Local Administrative Assistant with a strong focus on data entry excellence. This pivotal role ensures the smooth operation of daily administrative functions while maintaining the integrity of critical municipal databases. We're seeking a detail-oriented professional who thrives in a fast-paced public service environment. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact in our diverse community.
Responsibilities
- Accurately input, manage, and maintain municipal records and databases with zero-error tolerance
- Process and reconcile high-volume data including permits, licenses, and citizen requests
- Coordinate departmental communications and scheduling using Microsoft Office Suite
- Generate daily, weekly, and monthly reports for city leadership
- Support public-facing inquiries with exceptional customer service
- Implement data quality assurance protocols and audit trails
- Collaborate with IT department on database system improvements
Qualifications
- Minimum 2 years proven data entry experience with 10,000+ keystrokes per minute accuracy
- Expert proficiency in Microsoft Excel (vlookups, pivot tables, macros)
- Associate's degree in Business Administration or related field preferred
- Experience with municipal or government software systems highly desirable
- Ability to maintain strict confidentiality with sensitive citizen data
- Exceptional organizational skills with demonstrated project management capabilities
- Valid California driver's license required for occasional off-site duties