Job Description
Join our dynamic team as an Administrative Assistant in the heart of Baltimore! We're urgently seeking a highly organized professional to provide comprehensive office support for our growing operations. This pivotal role demands exceptional multitasking abilities and a proactive approach to streamlining daily workflows. Enjoy competitive compensation, benefits, and a collaborative environment in Maryland's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle confidential correspondence, reports, and executive communications
- Process invoices, expense reports, and financial documentation
- Maintain digital filing systems and ensure data accuracy
- Provide first-level IT support and office equipment troubleshooting
- Coordinate travel arrangements and vendor relationships
- Onboard new hires and manage office inventory
Qualifications
- Associate's degree or 3+ years administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written/verbal communication skills
- Experience with scheduling tools (Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information
- Strong attention to detail and problem-solving abilities
- Proven experience managing executive calendars